Responses¶
Reached from Responses in the form builder (spoken.systems/host/dashboard/forms, open a form, then the tab). One row per respondent, one column per step, in the order the form asks them.
Above the table, Individual Responses carries the count, and each row shows when it was Last updated and its First interaction at — the moment that person started, which is not the moment they finished.
Reading an answer¶
Recordings play in place — press play on the answer, no download needed to hear it. Written answers show inline, truncated to two lines when long; hovering shows the rest.
Click the row to open it. Every answer appears in full underneath, question by question, with each uploaded file ready to download and, for anything with sound, the transcript spOken made of it. Click the row again to close it.
Downloading the media¶
Every recording, image and file a respondent sent can be downloaded and kept. The ⤓ button sits on the answer itself, next to its player, on audio, video and advanced recorder answers alike.
What you get is the original file as it was recorded or uploaded — not a re-encode, not a preview copy — so it is the right thing to hand to an editor or drop into a mix.
Each download is named after the question it answers, plus that recording's own timestamp. Pull down a batch and they sort by question instead of arriving as a wall of identical names.
Spreadsheets and documents carry the text, not the media
Excel, CSV and Word give you the answers as text. For the files themselves, use All uploaded files in the same menu, download them one by one from a row, or reach them from the Mixroom, whose Form Responses panel lists them ready to drop onto a timeline.
Archived responses¶
Archive, on the row, takes a response out of the default view without losing anything in it. Once at least one is archived, a Show archived toggle appears next to the count and brings them back into the list, greyed; Restore on an archived row puts it back for good.
Deleting a response¶
Delete, on the row, is the other way to put a response away — and the one that gives you room back. The response leaves the table for good, and the storage its files were using stops counting against your allowance within about ten minutes, once the next usage pass runs.
Archiving and deleting are not the same thing: an archived response is only hidden, and its recordings and uploads still count against your storage. Deleting is what frees the space.
There is no undo
A deleted response does not come back from the table, and Show archived does not reveal it. Export what you want to keep, or pull the files down with All uploaded files, before deleting.
A respondent who carries on
Answers live in the respondent's own browser so they never lose their work. If someone returns to the same link after you delete their response and keeps answering, it appears again as a live response — the same behaviour as an archived one. Delete it again once they have finished, or turn on Lock answers after submit in the form's settings so a visit is final.
A respondent who returns
By default, someone reopening the link continues the response they already started — the same row fills in further, rather than a second row appearing. If you would rather each visit be final, turn on Lock answers after submit in the form's settings.
Exporting¶
Export, top right of the table, offers three formats and a way to pull down the files:
Excel (.xlsx) and CSV (.csv) both give the table itself — one row per response, one column per question — for sorting and filtering; CSV is the one to reach for if something else is going to read the file. Word (.docx) gives the answers as a readable document, which is the one to send to someone who just wants to read what people said.
All uploaded files asks for a folder on your computer and writes every recording, image and document into it, one subfolder per response. Nothing is zipped and nothing is staged on our side: the files arrive as they are, straight into the folder. Run it again later and only what is missing is fetched, so a form that keeps collecting answers can be pulled down repeatedly into the same place. Firefox and Safari do not offer the folder picker yet, so the option only appears in browsers that support it.